When we convert your paper files to digital format, the records go through a number of specialized processes for preparing, tracking, scanning and storage. HITS stores the files in our secure on-site warehouse until completion of the document conversion process.

CHECK-IN. HITS has an extensive process, using an in-house developed record tracking application, which allows us to accurately catalog all records at the very beginning of the conversion process. This allows both HITS and our customers feel confident as to what has been sent, and allows HITS to track each record as it moves through the Conversion Process. If files are brought to us with barcodes that contain information about the file's content, they can be used for check-in, and eliminate the need for manual key entry.

Files must be PREPPED. The staples and paper clips must be removed, any small paper must be taped down, perforated pages must be separated and all paperwork must be kept in order. Some files require number stamping, some files require additional document separation sheets to keep digitized files separated. No matter how complicated your paper files are arranged, HITS has a solution tailored to your business or organization.

The files are SCANNED. The prepped files are then converted into a digital format for further processing. HITS has several types of scanners available to convert all range of documents, from receipts to large format blueprints. HITS can convert all your paper to digital images for easy storage and accessibility.

QUALITY CONTROL. When we QC the files, we must make sure the files were scanned straight and that the contrast is right in order to read or print. Any files that need rescanning must be put back into the original location.

Then the files are INDEXED. Indexing is important because the information needed to access the files must be determined. The data entered can be Name, MR Number, Date, Item Number, Loan Number, or by any of your specialized criteria that make it easiest to identify your records.

MULTI-FORMAT SUPPORT makes it easy to view the records in your particular environment. The scanned images can be converted to many different file formats, such as Tiff, PDF, JPG, PNG, etc. Index and other metadata can also be provided in multiple formats, as required by your individual application. In this way, the data can be easily imported into your current or future Document / Information management environment.

MEDIA CREATION. The images and data are transferred to CD/DVD/HardDisk and delivered to the customer. Each CD/DVD/HardDisk contains the files that were scanned and are easily accessed simply by performing a search. Save the data to your desktop computer, network hard drive, or server for access by multiple users and eliminate the need for a permanent file area. This media can then be stored off site, and in doing so help fulfill any disaster recovery requirements for the paper scanned.

SECURE DESTRUCTION HITS can provide secure and certified destruction of all the paper records as part of your total document conversion project. If you prefer to not have the records destroyed, they can be returned to you after conversion.